Recently, we looked at how to write a letter to reject a job offer. You can read that lesson here: http://www.askjohnenglish.com/business-all/how-to-refuse-a-job-offer
Today, let’s look at how to write a letter to reject someone who has applied to work in your company.
Many companies get people sending them job applications everyday.
It is important to:
- Thank these people for thinking of your company.
- Be honest with the applicant and tell them they have not been successful.
If you want to, you can also tell them why they have not been successful. They may appreciate this feedback as it will help them in their next job application. Let’s look at an example.
Bob Smith (Your name)
5 Brown Street (Your address – number and street name)
SydneyÂ NSWÂ 2000 (Your address – city, state, postcode)Â
(02) 5555-5555 (Your phone number)Â
2 February 2009 (Date)
Dear Mr. Bush,Â
Thank youÂ forÂ your interest inÂ the position ofÂ Regional ManagerÂ withÂ ABC Inc.Â There were a high number of applicants for this position and unfortunately, your application was notÂ successful.
Although your application was of a high standard,Â many other applicantsÂ held a Master of Business Administration degree.
Thank you again for your application.
Bob Smith (Print your full name)
Most of us have received a letter like this one at some time during our lives.
QUESTION: Have you had a letter telling you that you were unsuccessful in a job application?
What did they say? Was it helpful?